Community & Not for Profit Vendors Application
Markham Village Music Festival

Join us and be part of a community of non-profits and charities exhibiting at the Markham Village Music Festival (MVMF).

Before applying, please ensure you have read and understand your responsibilities as a vendor.

General Requirements

• The selling, sampling, or distribution of alcoholic beverages is not permitted at MVMF.

• Eligible charities are subject to the following conditions:

  • Charities must provide a Registration Number

  • Same day Lotteries and Games of Chance are permitted but the Organization is responsible for obtaining and displaying any required provincial or municipal permits.

  • Sale of tickets for a registered lottery is permitted.

  • Sale of merchandise (other than that specific to the Organization) is NOT permitted.

  • Sale of food is not permitted (unless you register as a Foodservice vendor).

• Harassment or abuse of MVMF staff and volunteers will result in immediate removal from the festival without notice

Sustainability & Zero Waste Policy

• The City of Markham has a Zero Waste Policy, and MVMF expects strong sustainability practices from all vendors.

• The following items are NOT permitted:

  • Styrofoam cups, plates, containers, or packaging.

  • Single-serve condiment packages.

• The following items are strongly discouraged:

  • Disposable water bottles

  • Plastic cup lids

  • Plastic straws

  • Single-use packaging

• Vendors are encouraged to use compostable or recyclable cutlery and serviceware wherever possible.

Generator Use

• Generator use by non-food vendors is prohibited.

• No power access is provided by MVMF. All vendors requiring power must use battery banks or battery backup devices that do not emit sound

Booths & Setup

• Single booth: 11 ft x 10 ft

• Double booth: 22 ft x 10 ft

• Vendors must supply, install, and remove all tables, chairs, tents, and display materials.

• Booth setups may remain overnight on Friday; security will patrol the area, however MVMF assumes no responsibility for loss or damage.

• Booth locations are assigned by MVMF based on operational needs and consideration of nearby vendors.

• MVMF volunteers cannot render any assistance due to liability reasons

Application Process

If you believe your business meets the above requirements:

• Complete and submit the online application

• An automatic confirmation of receipt will be sent

• Applications will be reviewed. If accepted, a response issued within 10 days

• Accepted vendors will receive:

  • Confirmation of Acceptance

  • Confirmation of processing of provided credit card

  • Schedule details

  • Terms & Conditions and Regulations