Volunteer

with the Markham Village Music Festival

The Vendor Management team is looking for a passionate member in the Markham community to join its team to help organize the over a hundred vendors that will be taking part in this year’s Markham VIllage Music Festival.

Availability

You will be asked to contribute 4-6 hours a week to manage online applications and related emails.

During the festival weekend, you will be actively “on the ground” at The Festival - directing vendor setup flow, liaising with vendors, and managing vendor communications as a part of The Festival team. You will be asked to take one or more shifts, but your availability on Friday and Saturday morning, and Saturday evening will be critical.

Functions - Pre-Festival Planning

• Prepare updates to documentation issued to vendors and 3rd party participants

• Review and act on applications 

• Assist in preparing the Street plan 

Functions - Festival weekend

• Work with Volunteers to label the booth locations

• Assist in directing vendors to their locations  (Friday and Saturday)

• Handle all issues, questions  related to vendors

You should be comfortable with computers (spreadsheets, Word Processing) and are willing to learn our online payment and form platforms. Social media skills would also come in handy!

This is an opportunity to learn how we plan and execute The Festival from the very beginning of the process, and you will have an opportunity to take a leadership role in 2027 as part of the vendor team.

The MVMF committee is looking for a passionate member in the Markham community to join its team to help organize and run the on-the-ground surveys for this year’s Markham VIllage Music Festival.

Availability

You will be asked to join our month coordination meeting to help coordinate the survey push.

During the festival weekend, you will be actively “on the ground” at The Festival - organizing and motivating volunteers as we engage festival-goers to take part in our yearly survey.

The survey is one of the few direct ways we can get feedback from our festival-goers - and is incredibly critical in our quest to make our event bigger and better every year.

You should be comfortable with computers (spreadsheets, Word Processing) and are willing to learn our online payment and form platforms. Social media skills would also come in handy!

This is an opportunity to learn how we plan and execute The Festival from the very beginning of the process, and you will have an opportunity to take a leadership role in 2027.

The sponsorship team is looking for a passionate member in the Markham community to join its team to help engage business in Markham and York Region to solicit sponsorship. We organize York Region’s largest outdoor music festival, with free attendance for all. The festival is made possible only through the generosity of corporate partners in our community.

Availability

You will be asked to contribute 1-3 hours a week to help coordinate and make calls, answer emails, and make connections with business leaders in Markham and York Region.

During the festival weekend, you will be actively “on the ground” at The Festival - helping the committee with organization and execution of the festival, as well as liaising with businesses in Markham.

This is an opportunity to learn how we plan and execute The Festival from the very beginning of the process, and you will have an opportunity to take a leadership role in 2027.

Do you love organized fun? The Kid Zone Assistant helps bring the festival’s family-friendly area to life — coordinating activities, supporting vendors and activators, and ensuring young festival-goers (and their grown-ups) have a safe and engaging experience.

This is a hands-on leadership-track volunteer role ideal for someone interested in event coordination, family programming, community partnerships, or experiential marketing.

Role Overview

The Kid Zone Assistant supports the planning and on-site execution of the festival’s dedicated children’s programming area. You will help coordinate activity partners (“activators”), manage logistics, and serve as the day-of point person for the Kid Zone footprint.

If you can juggle clipboards and bubbles at the same time, you’ll thrive here.

Time Commitment

Pre-Festival (Approx. 2-3 hours per week)

Flexible; includes coordination and planning meetings.

Festival Weekend:

• Saturday: Set Up 9am, full-day oversight (core programming hours 11am to 5pm), take down 5-6pm

• Assist with load-in and load-out of Kid Zone participants

Key Responsibilities

Pre-Festival Planning

• Assist in recruiting and coordinating Kid Zone activity partners

• Communicate event logistics, requirements, and expectations to participants

• Support development of the Kid Zone layout and site plan

• Confirm space needs (tents, tables, power, access routes, safety spacing)

• Coordinate with Logistics and Volunteer Committees to ensure smooth operations

• Help ensure activities align with festival values and safety standards

Festival Weekend Execution

• Serve as primary on-site contact for all Kid Zone stakeholders

• Greet vendors and activators upon arrival and direct them to assigned locations

• Oversee proper booth setup and spacing

• Troubleshoot issues calmly and efficiently

• Monitor flow, safety, and overall guest experience within the zone

• Coordinate volunteer support as needed

• Assist with end-of-day takedown and site reset

Safety & Experience Oversight

• Ensure clear pathways and child-safe environment standards

• Act quickly and professionally if concerns arise

• Maintain a welcoming, inclusive, family-friendly atmosphere

Skills & Qualifications

• Strong organizational and coordination skills

• Comfortable communicating with families, vendors, and volunteers

• Calm under pressure and solution-oriented

• Detail-focused with an understanding of event logistics

• Experience in events, childcare programming, recreation, or community initiatives is an asset

• Friendly, approachable, and community-minded

What You’ll Gain

• Hands-on experience managing a themed festival zone

• Vendor and stakeholder coordination experience

• Leadership exposure in live event operations

• Resume-building skills in:

• Event logistics

• Stakeholder management

• Site coordination

• Family-focused programming

• Professional references upon successful completion

If you enjoy creating joyful, well-run spaces where families can connect and kids can burn energy in the best possible way, this role puts you right in the heart of the action.

Because behind every great Kid Zone… is someone who made sure the glitter stayed (mostly) contained.